Privacy Policy

1Information We May Collect

Depending on how you interact with the website and the Foundation, we may collect the following categories of information:

Contact information such as name, email address, phone number, city, state, and message details submitted through website forms or direct communication.

Donation-related information such as donor name, amount, transaction reference, payment status, billing details, and information required for receipts or statutory compliance. We do not intentionally store full card numbers, UPI credentials, OTPs, CVV, or net-banking passwords on our website.

Volunteer, event, or participation information such as affiliation, role, availability, preferences, event registration details, emergency contact details if collected, and photographs/videos captured at events where applicable.

Technical information such as IP address, browser type, device information, pages visited, referring URLs, approximate location derived from IP address, cookies, and usage logs.

Communication records including emails, form submissions, feedback, requests, complaints, and other correspondence with the Foundation.

2How We Use Information

To respond to queries, requests, collaborations, sponsorship enquiries, volunteer enquiries, and general communications.

To process donations, issue receipts, maintain accounts, meet audit requirements, and comply with applicable laws.

To organise, manage, document, and promote Foundation activities, sports events, tournaments, training initiatives, community programmes, and related outreach.

To improve the website, understand visitor behaviour, maintain security, prevent misuse, and troubleshoot technical issues.

To send updates about Foundation activities, events, campaigns, acknowledgements, or impact stories, where permitted by law or where the user has shown interest.

To comply with legal obligations, respond to lawful requests, resolve disputes, and enforce website terms.

3Legal Basis and Consent

We collect and use personal information only where there is a lawful reason to do so, such as consent, performance of a requested service, legitimate organisational purposes, legal compliance, accounting/audit requirements, or protection of the rights and safety of the Foundation, participants, donors, volunteers, and the public. Where consent is required, users may withdraw consent by contacting us, subject to legal, accounting, or administrative retention requirements.

4Donations and Payment Processing

If the website accepts donations or payments, the transaction may be processed through third-party payment gateways, banks, UPI providers, or other payment partners. These partners may collect and process payment information under their own privacy policies and security practices. The Foundation may receive limited transaction details required to confirm the donation/payment, issue receipts, maintain records, and meet legal obligations.

5Cookies and Analytics

The website may use cookies, pixels, log files, analytics tools, or similar technologies to make the website function, understand usage, improve content, protect the website, and measure campaign performance. Users may manage cookies through browser settings, but disabling cookies may affect website functionality.

6Sharing of Information

We do not sell personal information. We may share limited information only where necessary with:

Service providers such as website hosting, email, analytics, form management, event management, accounting, audit, legal, IT support, and payment processing partners.

Event partners, sponsors, sports associations, venues, logistics providers, volunteers, or collaborators where required to conduct Foundation activities.

Government, regulatory, law-enforcement, court, tax, audit, or statutory authorities when required by applicable law.

Professional advisers such as lawyers, accountants, auditors, consultants, and insurers.

7Photographs, Videos, and Media

The Foundation may document events, programmes, tournaments, ceremonies, and community initiatives through photographs, videos, testimonials, press coverage, and related media. Such media may be used for documentation, reporting, awareness, donor communication, social media, website content, brochures, and public-interest communication. Where required, we will seek appropriate consent, especially for minors or sensitive contexts.

8Children and Minors

Our activities may involve students, young athletes, or minors. We do not knowingly collect personal information from children without appropriate consent from a parent/guardian, school, coach, association, or authorised representative where required. If a parent or guardian believes a minor’s personal information has been shared with us without appropriate consent, they may contact us for review or correction.

9Data Security

We use reasonable organisational, technical, and administrative measures to protect personal information from unauthorised access, misuse, alteration, loss, or disclosure. However, no website, email, internet transmission, or electronic storage method can be guaranteed to be completely secure.

10Data Retention

We retain personal information only for as long as necessary for the purposes described in this Policy, including responding to enquiries, running programmes, maintaining donation/accounting/audit records, resolving disputes, meeting legal obligations, and preserving legitimate organisational records. When information is no longer required, we may delete, anonymise, or archive it in accordance with applicable procedures.

11User Rights and Requests

Subject to applicable law and verification of identity, individuals may request access to their personal information, correction of inaccurate information, withdrawal of consent, deletion where legally permissible, or information about how their data is being used. Some requests may be limited by legal, accounting, audit, contractual, event-safety, or public-interest obligations.

12Third-Party Links

The website may contain links to third-party websites, social media pages, payment gateways, embedded maps, video platforms, or partner websites. We are not responsible for the privacy practices, content, or security of third-party platforms. Users should review the privacy policies of those platforms before sharing information.

13International Access

The website may be accessed from outside India. If a user accesses the website from another country, they understand that their information may be processed in India or in locations where our service providers operate, subject to applicable legal requirements.

14Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in law, technology, website features, Foundation activities, or internal practices. The latest version will be posted on the website with the updated date.

15Contact and Grievance Redressal

For privacy-related questions, requests, complaints, or grievances, please contact:

Grievance Officer / Contact Person: [Insert Grievance Officer / Contact Person name]

Email: [Insert official email address]

Address: [Insert registered office address]

We will review and respond to requests within a reasonable period in accordance with applicable law.